How to use microsoft teams for video meetings

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Join a meeting in Teams.A Step-by-Step Guide on How To Use Microsoft Teams in

 

If you're not using public preview, select More options in the meeting controls to find these options. Gallery default view. Large gallery. Together mode. The default view when you join a meeting shows up to nine other people on your screen at the same time. If there are more than nine others in attendance, Teams prioritizes the people who have their video turned on and those who're speaking the most.

For people who haven't turned on their video, Teams shows their profile pic instead or their initials if they haven't added one. See the videos of up to 49 other people at once. This option is available when at least 10 people have their cameras turned on.

Note: If no one is sharing video, Large gallery won't be selectable in the menu. When more than 49 participants join a Teams meetings, see them all in a gallery with pages. Use these navigation controls to view or engage with more participants. Lets you feel like you're in the same shared space with everyone in the meeting. Together mode is available when there are at least five people in the meeting. If you're a meeting organizer or presenter, you have an assortment of scenes to choose from.

To change the scene, click on the scene name in the bottom left corner of your screen. Under Choose a scene , pick the one you want and select Apply. The scene will change for everyone who's in Together mode. Note: The classroom scene automatically seats the meeting organizer or whichever presenter was first to join apart from the other participants. If you're using Teams on the web Edge or Chrome browser , you'll see up to four video streams at a time.

Join a Teams meeting and ask your participants to turn on their cameras to display a 2x2 grid of four participant videos at once. Note: 2x2 video on Teams for web Edge and Chrome is available as part of the public preview program and may undergo further changes before being released publicly.

Available when content is being shared. Show participants This option shows a list of participants in the meetings and gives the organizer the option to mute others. Show conversation This is the meeting chat feature. File-sharing: One of the most useful features of this function is the ability to upload and share files directly into the chat.

More options This menu includes the following useful features: Device settings: Choose and adjust audio and camera devices. Meeting options: Adjust lobby waiting room settings and allow others to present and unmute themselves. Meeting notes: This feature means that the notes you take will be shared with others and are accessible during and after the meeting.

Notes are made available to others via the chat feature. Meeting details: Click to copy join information to share with others. Gallery mode: Choose how many people will be visible on your screen at once. Background settings: Blur your background, choose a virtual background, or upload your own.

Live captions: This AI feature will detect what is said in a meeting and present real-time captions. Designed to make meetings more inclusive for people who are hearing-impaired, this feature may not work if participants speak at the same time or fail to speak clearly. Only available in English for now.

Meeting recording: Record the video and audio of your meeting. After you stop the recording, it will be made available in the chat feature and saved to your Files menu in Microsoft Teams. Be sure to let all participants know that the meeting is being recorded.

Dial pad: Allows users to make phone calls via Teams. Turn off incoming video: Enables the organizer to turn off the view of someone using their webcam. Breakout rooms This feature, which Microsoft began rolling out in December , enables the organizer to create sub-meetings within the main Teams meeting.

Image: Microsoft Tech Community Four best-practice tips for using Microsoft Teams video conferencing Here are four best-practice tips for running a Microsoft Teams meeting.

Help others prepare for the meeting Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect. Toggle your settings before the meeting starts Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background.

Be an active meeting facilitator Make sure the meeting runs smoothly by taking an active facilitation role. Try for free. Loved this? Health Energy Environment. YouTube Instagram Adobe.

Kickstarter Tumblr Art Club. Film TV Games. Fortnite Game of Thrones Books. Comics Music. Filed under: Microsoft How-to Reviews. How to start a video meeting in the free version of Microsoft Teams. Without the One Touch Meet service, the MS Teams Gateway calling address must be typed manually and the conference id entered when prompted. Users can continue scheduling meetings as they did prior to using the MS Teams gateway service.

The fundamental idea is the same as that of the MS Teams Gateway service in that you are able to join your Skype for Business or Google Hangouts Meet meetings with traditional video conferencing devices.

Do you want to know more about the Elisa Videra MS Teams gateway service, other video collaboration tools or related Services?

Then please reach out to Elisa Videra. Learn more about how you can make the most out of your Microsoft Teams Rooms and enable the modern work concept across different meeting spaces. There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript. The recording happens in the cloud and is saved in Microsoft Stream, so users can share it securely across their organization.

To find the recording for a meeting, go to the meeting conversation. At launch you'll be able to opt-in to this experience, in November you'll have to opt-out if you want to continue using Stream, and some time in early we'll require all customers to use OneDrive for Business and SharePoint for new meeting recordings. To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users.

You can use the default policy or create additional policies that can be assigned to users who hold live events within your organization. Organizations with many conference rooms may want to consider a structured approach to inventorying their rooms, identifying the appropriate devices, and then rolling them out. Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings. Video teleconferencing with content collaboration helps you make the most out of meetings.

However, meeting room systems and devices are expensive to upgrade. Cloud video interop for Teams works with third-party systems and delivers a native meeting experience for all participants — in meeting rooms or inside Teams clients.

When planning a larger rollout of personal devices to support meetings or voice deployments, consider using a repeatable site-by-site rollout process that delivers repeatable quality. Teams gives you two ways to monitor and troubleshoot call quality problems: Call Analytics and Call Quality Dashboard.

Call Analytics shows detailed information about the devices, networks, and connectivity related to the specific calls and meetings for each user. Call Analytics is designed to help admins and helpdesk agents troubleshoot call quality problems with specific calls, whereas the Call Quality Dashboard is designed to help admins and network engineers optimize a network. Call Quality Dashboard shifts focus from specific users and instead looks at aggregate information for an entire Teams organization.

 

How to use microsoft teams for video meetings.Using video in Microsoft Teams

 

You'll appear nice and clear while everything behind you is subtly concealed. Before the meeting, just tap Background blur in the upper left corner of your screen before tapping Join. For more details about changing your background, see Change your background for a Teams meeting. For example, in a large meeting, you may want to see as many video feeds as you can at one time. The default view when you join a meeting. When there are more than seven others in attendance eight if you're using a tablet , Teams features the people who have their video turned on and those who speak the most.

Your video feed is always in the lower-right corner of the screen. If you're using a phone , you can see up to eight featured participant videos and 15 additional people to scroll through at the bottom of the screen. If you're using a tablet , you can see up to nine featured participant videos and 20 additional people to scroll through at the bottom of the screen. This option's available when at least nine people have their cameras turned on.

You can view up to participant videos though not all at once. The maximum number of people you can see on your screen at once depends on your device and its software. Together mode is available when a meeting has at least five people in it. To change the scene, tap on the scene name in the bottom left corner of your screen.

To pin someone's video to your view regardless of who's talking, press and hold the video you want, then tap Pin. When a video is spotlighted, it's essentially pinned for everyone in the meeting. For now, you're not able to start or stop spotlighting on the mobile app, but when someone using the desktop app spotlights a video, that video will be spotlighted for you just like it is for people on the desktop app. For more info, see Spotlight someone's video in a Teams meeting.

Microsoft Teams. Using video in Microsoft Teams. Microsoft Teams More Turn your video on or off Before a meeting To turn on your video before a meeting, just select Camera right before you join. During a meeting You might want to turn your video on and off over the course of a meeting—if you'd prefer people only see you while you're talking, for example.

To do that, click on the Show participants options. Then, on the right-hand side, you can enter the name or email address to add a participant. You can also schedule video conferences well in advance from the Calendar section. Once in, set the Title, Date, Location, and, last but not the least, the details about your meeting. To learn more about the meetings experience for your users, see Meetings and calls. New in April : Meeting organizers can end a meeting for all meeting participants in Teams by clicking End meeting in the meeting controls within the meeting.

Advisor for Teams preview walks you through your Teams rollout, including meetings and conferencing. It assesses your Office environment and identifies the most common configurations that you may need to update or modify before you can successfully roll out meetings and conferencing in Teams.

For details about Teams meetings and conferencing on different platforms, see Teams features by platform. Teams provides a great out-of-the-box experience for your organization, and most organizations find that the default settings work for them. This article helps you decide whether to change any of the default settings, based on your organization's profile and business requirements, then it walks you through each change. We've split the settings into two groups, starting with the core set of changes you're more likely to make.

The second group includes the additional settings you may want to configure, based on your organization's needs. Before scaling your meetings deployment across your organization, take time to review and confirm that your environment is ready to provide users with the best possible experience.

Review the following information and make any required changes to your environment as needed. To get the best experience on Teams, your organization must have deployed Exchange Online and SharePoint Online, and you must have a verified domain for O such as contoso.

To scale meetings across your organization you should ensure that all user locations have internet access to connect to the Office Services. At a minimum you should make sure that the following common ports are open to the internet from your user's locations These are the settings that most organizations want to change if the Teams default settings don't work for the organization. Teams provides a set of custom administrator roles that can be used to manage Teams for your organization.

The roles provide various capabilities to administrators. Notes are made available to others via the chat feature. Meeting details: Click to copy join information to share with others. Gallery mode: Choose how many people will be visible on your screen at once. Background settings: Blur your background, choose a virtual background, or upload your own. Live captions: This AI feature will detect what is said in a meeting and present real-time captions.

Designed to make meetings more inclusive for people who are hearing-impaired, this feature may not work if participants speak at the same time or fail to speak clearly. Only available in English for now. Meeting recording: Record the video and audio of your meeting. After you stop the recording, it will be made available in the chat feature and saved to your Files menu in Microsoft Teams. Be sure to let all participants know that the meeting is being recorded.

Dial pad: Allows users to make phone calls via Teams. Turn off incoming video: Enables the organizer to turn off the view of someone using their webcam.

Breakout rooms This feature, which Microsoft began rolling out in December , enables the organizer to create sub-meetings within the main Teams meeting. Image: Microsoft Tech Community Four best-practice tips for using Microsoft Teams video conferencing Here are four best-practice tips for running a Microsoft Teams meeting. Help others prepare for the meeting Just like an in-person meeting, it helps to give others plenty of information to let them know what to expect.

Toggle your settings before the meeting starts Before you click join meeting , you have the option to turn your video on or off, toggle your microphone, and choose or blur your background.

Be an active meeting facilitator Make sure the meeting runs smoothly by taking an active facilitation role. Try for free. Loved this? Subscribe, and join , others. Get our latest content before everyone else. Unsubscribe whenever. Your email address. Hugo Britt Hugo Britt is a freelance content writer who believes that every topic is fascinating if you dig deeply enough.

Recommended What is Microsoft Teams? Teams can help you: Create dedicated channels for specific tasks or teams. Record audio and video meetings. Easily share your screen with team members for detailed explanations. Quickly search through archives using its command box. Just follow this simple step-by-step guide to use Teams the right way. Create an Account A For desktop Step 1: Go to the Microsoft Teams webpage and click on the profile icon at the top-right corner of the screen.

B For mobile To create a Microsoft account on your mobile, download the app and follow the same instructions mentioned above. Here are the steps to create teams and channels in Microsoft Teams: 1.

Make your choice based on how you want to organize your platform: Private: If the team should only have a few specific members, select Private. Public: Best for teams with changing members. By default, Microsoft Teams creates a general channel for all team members. Step 2: In the pop-up window that appears, you can: Select a channel name.

   

 

How to Host a Video Conference on Microsoft Teams.

   

Step 2: If you want, you can add a subject to the video call. Step 1: Open the Microsoft Teams mobile app and go to the chat you want to start a video call with. Participants can answer from either of their desktop or mobiles. Now that you know how to set up video calls, you can easily hold online meetings and discussions with your team members! This way, people can clear their schedules for the meeting and sync it with their calendars.

Step 4: Add a title for the meeting, invite participants and add other details. Step 3: Set the start time and end time for the meeting. Write a description as well. Here are three features that make Teams an excellent communication tool for remote as well as in-office teams:.

Since Microsoft Teams is a collaboration tool, it has an instant messaging feature to keep the team connected. Microsoft Teams integrates with tons of workplace apps to help streamline your communication across various platforms. Here are a few tips to make the most of it. Microsoft Teams allows you to work on shared Word, Excel or PowerPoint files without leaving its interface. Now that you know how to set up and use Microsoft Teams, your organization can collaborate easily with its powerful features.

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We respect your privacy and take protecting it seriously. But how do you go about using Microsoft Teams? After all, while Microsoft Teams is an effective tool, it can be confusing! This article contains: Click on the links below to jump to a specific section What Is Microsoft Teams? Teams can help you: Create dedicated channels for specific tasks or teams. Record audio and video meetings. Easily share your screen with team members for detailed explanations. Quickly search through archives using its command box.

Just follow this simple step-by-step guide to use Teams the right way. Create an Account A For desktop Step 1: Go to the Microsoft Teams webpage and click on the profile icon at the top-right corner of the screen. B For mobile To create a Microsoft account on your mobile, download the app and follow the same instructions mentioned above.

Here are the steps to create teams and channels in Microsoft Teams: 1. Make your choice based on how you want to organize your platform: Private: If the team should only have a few specific members, select Private. Public: Best for teams with changing members.

By default, Microsoft Teams creates a general channel for all team members. Step 2: In the pop-up window that appears, you can: Select a channel name. To learn more about the meetings experience for your users, see Meetings and calls.

New in April : Meeting organizers can end a meeting for all meeting participants in Teams by clicking End meeting in the meeting controls within the meeting. Advisor for Teams preview walks you through your Teams rollout, including meetings and conferencing. It assesses your Office environment and identifies the most common configurations that you may need to update or modify before you can successfully roll out meetings and conferencing in Teams.

For details about Teams meetings and conferencing on different platforms, see Teams features by platform. Teams provides a great out-of-the-box experience for your organization, and most organizations find that the default settings work for them. This article helps you decide whether to change any of the default settings, based on your organization's profile and business requirements, then it walks you through each change.

We've split the settings into two groups, starting with the core set of changes you're more likely to make. The second group includes the additional settings you may want to configure, based on your organization's needs. Before scaling your meetings deployment across your organization, take time to review and confirm that your environment is ready to provide users with the best possible experience.

Review the following information and make any required changes to your environment as needed. To get the best experience on Teams, your organization must have deployed Exchange Online and SharePoint Online, and you must have a verified domain for O such as contoso.

To scale meetings across your organization you should ensure that all user locations have internet access to connect to the Office Services. At a minimum you should make sure that the following common ports are open to the internet from your user's locations These are the settings that most organizations want to change if the Teams default settings don't work for the organization.

Teams provides a set of custom administrator roles that can be used to manage Teams for your organization. The roles provide various capabilities to administrators. Meetings settings are used to control whether anonymous users can join Teams meetings, set up meeting invitations, and if you want to turn on Quality of Service QoS , set the ports for real-time traffic.

These settings will be used for all of the Teams meetings that users schedule in your organization. Meeting policies are used to control what features are available to users when they join Teams meetings. You can use the default policy or create one or more custom meeting policies for people that host meetings in your organization. To learn more, see the Meetings in Microsoft Teams tutorial. Audio Conferencing provides organizations with additional entry points to any meeting ad hoc or scheduled by allowing meeting participants to join via public switched telephone network PSTN by dialing in using a traditional land line, private branch exchange PBX , or mobile phone.

When you're ready to roll out Audio Conferencing, see the in-depth Audio Conferencing rollout guidance. For an optimal meeting experience in Teams, consider using Teams devices such as room systems, phones, headsets, and cameras. To learn more, see Teams devices for intelligent communications. Use activity reports to see how users in your organization are using Teams. For example, if some don't use Teams yet, they might not know how to get started or understand how they can use Teams to be more productive and collaborative.

Your organization can use the activity reports to decide where to prioritize training and communication efforts. Bandwidth planning lets organizations estimate the bandwidth that will be required to support meetings across their wide area networks and internet links so they can confirm that the network is correctly provisioned to support a scaled out meeting service. Teams won't let users schedule meetings or live events when they're offline or running with limited bandwidth.

Users can record their meetings and group calls to capture audio, video, and screen sharing activity. There is also an option for recordings to have automatic transcription, so that users can play back meeting recordings with closed captions and search for important discussion items in the transcript.

The recording happens in the cloud and is saved in Microsoft Stream, so users can share it securely across their organization. To find the recording for a meeting, go to the meeting conversation. At launch you'll be able to opt-in to this experience, in November you'll have to opt-out if you want to continue using Stream, and some time in early we'll require all customers to use OneDrive for Business and SharePoint for new meeting recordings.

To learn more, see Teams cloud meeting recording. Teams live events policies are used to manage event settings for groups of users. You can use the default policy or create additional policies that can be assigned to users who hold live events within your organization. Organizations with many conference rooms may want to consider a structured approach to inventorying their rooms, identifying the appropriate devices, and then rolling them out.

Cloud video interop makes it possible for third-party meeting room devices to join Teams meetings. Video teleconferencing with content collaboration helps you make the most out of meetings. However, meeting room systems and devices are expensive to upgrade.